Applications

Academic Editing Service

GRF Incentive Scheme

Academic Editing Service Guidelines


(A)Background

To enhance the success rate in submitting articles for peer review for publication in top venues, one’s manuscript needs to be well prepared, polished and edited.  There are consultants and companies that offer such a service for a fee.  The funding from the GRF Incentive Scheme can be used to help colleagues make use of such services so that their manuscripts may be improved before submission for publication.


(B)Nature of Service

  1. Academic editing – grammar, punctuation, style, spelling, standardization of terms, clarity, fluency, etc.
  2. Statistical consultation – compilation, verification, analysis, and presentation of data.


(C)Qualification for Application

  • All academic and teaching staff in the Faculty of Arts
  • A finished manuscript (journal article, book chapter, book proposal, book manuscript) intended for refereed publication.


(D)Service Providers

  • The Dean’s Office keeps an Approved List of Service Providers, and staff can check the details of the providers from the Arts Faculty homepage.
  • Staffs can suggest providers, full time or free lance, to the Dean’s Office for vetting
  • To avoid conflict of interest, reimbursement will be made only if the service provider is on the Dean’s Office Approved List.


(E)Ceiling of Funding Support

Up to HK$5,000 per staff per academic year (regardless the number of service used); any exceeded amount will be borne by the staff concerned.  The unused amount cannot be carried over to the next academic year.


(F)Reimbursement Procedures

Colleagues will be required to pay for the service in advance and get reimbursement upon presenting the receipt and the evidence of submission of the revised written work to a publisher.


(G)Report

A softcopy of the revised manuscript should be sent to the Dean’s Office for record.


(H)Application Procedures

  1. Send a completed application form to the Dean’s Office.  Supporting documents should be attached if the agent/consultant is not on the Approved List of Service Providers.
  2. The applicant could approach the agent/consultant to start the editing service upon receiving an approval form from the Dean’s Office.
  3. The applicant will be required to pay for the service in advance.
  4. Official receipt, evidence of submission to the publisher, and the submitted manuscript (soft copy) should be sent to the Dean’s Office for reimbursement.

 

Download

Application form

Approved List of Service Providers

 

Academic Editing Service for Research Postgraduate Students


(A)Background

To enhance the success rate in submitting journal articles for peer review for publication in top venues, one’s manuscript needs to be well prepared, polished and edited.  There are consultants and companies that offer such a service for a fee.  Faculty of Arts provides funding to help postgraduate students make use of such services so that their manuscripts could be polished before submission for publication.


(B)Nature of Service

Academic editing – grammar, punctuation, style, spelling, standardization of terms, clarity, fluency, etc.

Statistical consultation – compilation, verification, analysis, and presentation of data.


(C)Qualification for Application

Current research postgraduate student (PhD and MPhil) in the Faculty of Arts

A finished manuscript (journal article) intended for refereed publication.


(D)Service Providers

The Dean’s Office keeps an Approved List of Service Providers, and student can check the details of the providers from the Arts Faculty homepage.

Students can suggest providers, full time or free lance, to the Dean’s Office for vetting

To avoid conflict of interest, reimbursement will be made only if the service provider is on the Dean’s Office Approved List.


(E)Ceiling of Funding Support

Up to HK$5,000 per student per academic year; any exceeded amount will be borne by the student concerned.  The unused amount cannot be carried over to the next academic year.  This service will be given to the same student not more than 2 times throughout the whole study period of three-years(PhD) or two-years(MPhil).


(F)Reimbursement Procedures

Students will be required to pay for the service in advance and get reimbursement upon presenting the receipt and the evidence of submission of the revised written work to a publisher.


(G)Report

A softcopy of the revised manuscript should be sent to the Dean’s Office for record.


(H)Application Procedures

Send a completed application form to the Dean’s Office.  Supporting documents should be attached if the agent/consultant is not on the Approved List of Service Providers.

The applicant could approach the agent/consultant to start the editing service upon receiving an approval form from the Dean’s Office.

The applicant will be required to pay for the service in advance.

Official receipt, evidence of submission to the publisher, and the submitted manuscript (soft copy) should be sent to the Dean’s Office for reimbursement.

Download

Application form

Approved List of Service Providers

 

Arts Faculty Consultancy and Investigational Work

For details of the Personnel policy, please visit:
http://pers.hkbu.edu.hk/index.php?page_id=131&menu_id=150&f=content

Download


Application form (Word / PDF)

 

Short-term Staff Development Grant

For details of the University guideline set up by PERS, please visit:
http://pers.hkbu.edu.hk/index.php?page_id=94&menu_id=110&f=content

SUPPLEMENT TO THE
PERSONNEL POLICIES AND PROCEDURES/STAFF DEVELOPMENT
Short-term Staff Development Programmes

 

1. In the Arts Faculty, short-term programmes of “conference/seminar attendance” includes also high standing international creative group activities such as international group art exhibition, international ensemble music performance, etc.

2. Supporting documents of a staff development grant application should include the following:

 a. information stating the name, date and content of the programme and explanation of the importance and the high standing of the group activity, the exhibition or performance in which the applicant takes a significant part;

 b. invitation letter for participation issued by the organizing body; in which the applicant takes a significant part;

 c. printed information stating the cost of accommodation (e.g. hotel rate), meals and other relevant items, as provided by the organizing body;

 d. the period of the activity to be covered by the fund, following the general practice in the past, should not exceed 8 days.

3. Other matters follow the general guideline


Arts Faculty Dean’s Office
3 October 2005 

 

Download


Application form (Word / PDF)